How to Track Employee Safety & Training Certificates

Working from heights, around heavy equipment, and in continually changing environments, construction and contract workers are faced with many hazards on a regular basis. While the hazards are significant, the challenges involved in training these workers are also significant: temporary employees, project deadlines, and job locations can put employee safety training on the backburner.

8182099299_c085f5f19b_zHealth and safety orientation training can be done in-house, but the trainer will need to be qualified in order to adequately and efficiently carry out these important duties. Many organizations will appoint a professional in health and safety training needs. The trend toward online learning is on the increase due to its flexibility and self-driven pace of learning.Employee safety training and certification

Invest in Employee Training

The most valuable asset that any organization has is its people. Employers should implement and use safety best practices and a safety management program in the workplace. By using those tactics, employers protect their employees and prevent incidents from occurring while also reducing their workers’ compensation costs.

A short time spent discussing health and safety matters during employee initiation is the best first step towards maintaining a low accident rate and keeping lost man hours through sickness and injury to a minimum. Insurance companies look favourably towards employers who take health and safety matters seriously and premium rates will often reflect this.

Lost man hours, loss of production, and increases in insurance premiums can all result due to neglecting health and safety training in the workplace, resulting in rising compensation claims in the future. Training employees in health and safety at initiation is only the first step toward ensuring a safe working environment; the training must also be maintained and updated regularly.

Tracking Employee Certification

One of the most challenging administrative aspects of the Oil and Gas Industry is the tracking and managing of a worker’s safety tickets. This is a critical component that can never be over looked. For example, Oil & Gas companies have extensive working requirements in order to be considered “fit for work”. Having the ability to check if an employee has the mandatory requirements at your fingertips 24/7, anywhere, and in real time makes on-site assessments quick and authoritative.

Some examples of safety certifications that need to be diligently confirmed, tracked, and renewed are:

  • OSSA Fall Protection
  • Certified Operator
  • CSTS
  • OSSA Confined Space Entry
  • OSSA Fire Watch
  • Driver’s License
  • Flag person ACSA
  • First Aid (Standard)
  • WHMIS Training Certificate

The most efficient way to track safety training and certificates is by having a cloud based system that allows each user to upload all of their safety certifications and insurances into a personal profile that can be viewed by scanning their personal QR tag or entering their employee number. Ticket images can then be viewed by the supervisor/employer with a quick scan of the personal QR Code, demonstrating that the employee is company compliant and fit to be on the job site or performing a specific task.

The task of managing safety ticket expiry dates can be time consuming, cumbersome and difficult to manage. By storing all company training certificates in one database it allows a company to efficiently manage re-certifications of any upcoming expiries through report based forecasting, giving ample time to renew/recertify before they expire.

Employee training and the proper certification are of absolute importance in today’s working environment. It’s an area that is too vital and costly to be managed on the spreadsheets of yesterday. Using a cloud based electronic platform will save on lost time and expenses by avoiding the issues of non-compliance. It enables safety supervisors and managers to be proactive in the course renewals of their employees. Trying to track and manage all of your paper based safety and license tickets can be a daunting task, but an important one. When it comes to the safety of your workers, it’s always worth the investment.